[Joseph McDonough]

Hi Steve,
We’ve recommissioned HVAC systems in almost all of our buildings over the past several years without using a consultants. We prepared a bid package that had a general scope of work and paid for it on T&M basis (like we do our service contracts). We narrow the DCAMM requirements to require certification in both Energy Management (DDC) and HVAC, which ensures well qualified contractors. EMC was low bid on our last project and did an excellent job for us. This approach may not be for everyone, but it’s worked for us. There are a bunch of HVAC Commissioning firms out there (doing MSBA work), if you decide to go that route.

Good luck and email me if you want a copy of our bid manual!
Joe

[Joseph McDonough]

Hi Al,
You should involve Student Services in the color and patterns selection as some students on Educational Plans can have adverse reactions to certain colors and patterns – seriously. We just involved our SPED staff with a project to replace the cafeteria floor in our Middle School. I would consider hiring an architect for guidance as a well. They can prepare several different concept plans for you to look at pretty easily and inexpensively. Call me if you need the name of the architect we use.

Good Luck!

Joe

[Joseph McDonough]

Ed,
We were able to add two new positions when we became a new (consolidated) facilities department in 2012 – one at the HS and one at the MS. We negotiated with the Union to have them be Tuesday to Saturday positions due to the school activities at each building on Saturdays (saving significant OT). We still add custodians and charge for outside weekend activities. We don’t do weekend building checks at any of our 7 elementary schools; although we used to do them when I worked in Norwood.

I agree completely with what Steve said about not needing building checks anymore. Waste of money, but you may need to bargain it out.

Good luck.

Joe

[Joseph McDonough]

Michael,
Some suggestions:
1. I agree with Ken
2. Get your IT folks involved immediately as there will be major network issues to deal with.
3. If you don’t have an agreement (MoU) with the IT Department as to what you do and what they do w/r to maintenance, you need to prepare one. In Wellesley Facilities maintains cameras, card readers, door strikes and wiring/cabling. IT does all software upgrade and covers work stations and all equipment located in the IT data room.
4. Be careful about adding too many cameras because you have to maintain them and they will cost you $1,000 to $2,000 to replace…
Good luck!
Joe

[Joseph McDonough]

Hi Joe,

I’ve pasted what I am trying to use for the upcoming bids in Sharon. My Town’s Legal is reviewing and I should know better from them in a couple weeks. I plan on using this template for other trades that I commonly have to outsource.

Any questions give me a call,
Good luck,
Ken

PUBLIC NOTIFICATION
Request for Responses in Compliance with M.G.L. Chapter 149, sec.26 through sec. 27G
and M.G.L. Chapter 193 of the Acts of 2004

The Sharon Public Schools requires the services of multiple tradespersons who customarily perform services in their chosen category of work to complete minor maintenance and/or repair projects expected in the municipal and school buildings, on an “as needed-as ordered basis”, during the period from the closing date of July 1, 2007 to June 30, 2008.

All work must be carried out by properly licensed individuals where required by the state or municipality. Work must be completed in a reasonable time, and must be completed in a workmanlike manner subject to final inspection and approval of the Director of Maintenance and Operations and/or his designee.

Minimum wage rates established for this project by the Commonwealth of Massachusetts under authority of M.G.L. chapter 149, sec.26 to 27G inclusive—pursuant to the wage sheet for “minor isolated repairs not associated with a larger project”—are posted at the city/town office or superintendent’s office and wages paid shall be reported to the Awarding Authority weekly after the initiation of the work.

The following trades listed below are being solicited in this Notification, and awards pursuant to this Notification anticipated “in good faith”, in aggregate, not to exceed the sum of $25,000 by trade.

Trades included in this Notification include:

HVAC Systems Repair:
work to include but not limited to heating/cooling controls, boiler service, misc. piping work, boiler repair, emergency no heat calls, trouble shooting HVAC equipment, trouble shooting natural gas controls and equipment.

Written responses/quotations must be submitted within 14 calendar days from the date of this RFQ, which is Monday June 18, 2007. Written responses must be returned on the attached bid form.

Any questions regarding this RFQ shall be forwarded in writing via fax to Kenneth Wertz, Director of Maintenance and Operations prior to Monday June 11, 2007. FAX #: 1-781-793-0267

A copy of the contractor’s insurance policy must be attached as part of the proposal.

Responses shall be delivered or faxed to:

Sharon Public Schools
Dr. Barbara Dunham
1 School Street
Sharon, MA 02067
Attn: HVAC repair response

FAX#: 1-781-784-1573
Attn: Dr. Barbara Dunham
RE: HVAC repair response
BID FORM

TO THE SHARON SCHOOL COMMITTEE, ACTING IN THE NAME AND ON BEHALF OF THE TOWN OF SHARON:

The undersigned proposes to furnish all materials, supplies, and labor in order to perform all necessary repairs HVAC equipment on an as needed, as ordered basis, in accordance with this RFQ for the Sharon Public Schools. All work will be performed on a time and materials basis based on this bid form price listing provided.

List labor rates for all possible service technicians your company will be able to offer:
Job Title: Billable hourly rate:

Van/truck charges:
Percentage for product markup:
Overtime or premium time policies:

By signing below, the Contractor certifies under the pains and penalties of perjury as follows:

The undersigned Contractor certifies under penalties of perjury that this Bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this Affidavit the word “person” shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.

Contractor

Name

Address

Phone

STATEMENT OF NON-COLLUSION

I, , , of
(Name) (Title) (Contractor)
whose principal place of business is located at:

(address)

do hereby certify that:

1. The proposed bid price has been arrived at independently, without
collusion, consultation communication as to any other contractor
or with any competitor.

2. The said bid price was not disclosed by the Contractor and was not
knowingly discussed prior to the submission, directly or indirectly,
to any other contractor or to any competitor.

3. No attempt was made by the Contractor to induce any other person,
partnership or corporation to submit or note to submit a proposal for
the purpose of restricting competition.

4. This bid is in all respects bona fide, fair and made without collusion
or fraud with any other person. As used in this section the word
“person” shall mean any natural person, joint venture, partnership,
corporation, or other business or legal entity.

Signed under the pains of perjury this day of , 20 .

Name of Contractor

By:

Title:

Personally appeared the above named , and being duly sworn, deposed and says that he/she is the person named therein, and who signed the foregoing, and that the statements therein are true.

Notary Public
My commission expires:

CERTIFICATE OF DEBARMENT

The undersigned certifies under the penalties of perjury that it is not currently debarred or suspended by the Commonwealth of Massachusetts, or any of its entities or subdivisions, under any Commonwealth law or regulation, including but not limited to M.G.L. c. 29, sec. 29F and M.G.L. c. 152, sec. 25C.

_______________________
By:
Title:

[Joseph McDonough]

Paul, Danvers uses Mats and Matting Co. Weymouth ,Ma. call Jay Galvin if your interested. 800-872-9700